Our Services
OUTSOURCING
Meeting Coordinators, Inc. is ready, willing and able to be your expert on call to assist with all your professional association/foundation or corporate needs. Business professionals and volunteers today are overwhelmed with a multitude of tasks, very little time and lack of support staff to accomplish it all. Due to downsizing and mergers, many corporate departments are bowing under a load of having to manage more and more meetings and conferences without the additional budget and staffing needed to properly execute company directives.
Outsourcing can fill the void by providing a winning and valuable partnership that not only saves time but also, perhaps most importantly, saves a beleaguered executive's sanity. Utilizing the services of Meeting Coordinators, Inc. will relieve your staff of the burden of countless overwhelming logistical tasks. Meeting Coordinators has a staff of experts that will create a professional event to meet and exceed your every expectation.
We understand the entire meeting process, from site selection to contract negotiation, to attendee registration to the on-site execution and logistics of the event. Our expert staff will quickly analyze your needs and a business culture so that we may efficiently coordinate your meeting or event by acting as an extension of your office.
Contact us and let us save you time and money on your next meeting or event!
Outsourcing
Association Outsourcing
Association Outsourcing
Association Outsourcing
We are an association management company. It is our entire focus…it’s the core structure of our company and not an off- shoot or sideline to our business. For over 30 years, Meeting Coordinators, Inc., based in Troy, Michigan has been the leading association and meeting management firm in Southeast Michigan. Working under the direction of Association Presidents and Boards, we handle the logistics and detail-driven jobs which are sometimes thought to be tedious and mundane by volunteers and institute a smooth, efficient business practice. Our office becomes your association headquarters, answering telephone inquiries and managing day-to-day operations. We provide the infrastructure for a turn-key operation, allowing your association to not only save time and money, but remain on-track with heightened professionalism. We have a staff of experts and a proven track record of success. Feel free to talk to any of our clients. You will find that our client relationships are solid and long term. At Meeting Coordinators, we are very particular with our client selection. We work with associations that fit within our professional culture. Our associations are high-potential organizations whose success intertwines business excellence and moral purpose. As a client, we will proudly promote your association within our network. We understand the structure of associations and their passionate volunteers. We know that working with volunteers takes strong organizational skills and an understanding of people and their working styles. From concept to completion, we handle membership communication, dues collection, recruitment & retention and the entire meeting/conference process. We value the trust our associations have placed in us and we look forward to putting the same skills to work for you!
Our Staff of experts are standing by to assist you with your association needs to deliver organization, logistical planning and creative solutions to association management along with meeting/event challenges on a number of different projects. · Strategic Planning · Business Office Management ·Board & Committee Support ·Membership Retention ·Membership Recruitment ·Membership Data Management ·Answer Daily Inquiries ·Newsletter Creation/Distribution ·Member Communications ·Non-Member Communications ·Website Coordination ·Meeting Management ·Conference Management ·Trade Show Management ·Certification/CEU Assistance ·Trouble Shooting
Corporate Outsourcing
Association Outsourcing
Association Outsourcing
Business professionals today are overwhelmed with a multitude of tasks, very little time and fewer support staff to accomplish it all. Due to downsizing and mergers, many corporate departments are bowing under the load of having to manage more and more meetings and conferences without the additional budget and staffing needed to properly execute company directives.
Outsourcing can fill the void by providing a winning and valuable partnership that not only saves time and money, but perhaps most important, saves a beleaguered executive’s sanity. Utilizing the services of Meeting Coordinators, Inc. will alleviate the burden on your employees by taking on countless overwhelming logistical tasks. Meeting Coordinators, Inc. has a staff of experts who will create a professional event to meet and exceed your every expectation.
We will act as an extension of your company or organization. We understand the entire meeting process, from the site selection to contract negotiation to attendee registration to the on-site execution and logistics of the event. We have the processes and systems in place to coordinate your meeting or event efficiently. With our proven track record, we know meetings without requiring a lot of explaining. The transition period is minimal for us to learn what the corporation will require. With over 30 years of experience, we know all the tried and true methods of meeting and event planning, which not only saves on staff time, but reduces expenses.
Please call and let us save you time and money on your next meeting or event.
In every great company there comes a time when a conference, seminar, sales meeting or special event must be arranged.
Let our staff assist you:
Association Management
Corporate Meetings & Events
Awards Programs
Golf Outings
Client Receptions
Sales/Training Programs
Customer Events
FAQs
Anyone who plans a corporate event or is active with an association knows that to pull together a successful event it requires specialized knowledge, skills and creativity. Every event you organize must not only be successful, but equal to or better than the last. Let us help relieve that pressure.
Q: Why should we outsource our association/foundation management?
A: Most associations and foundations are comprised of volunteers. It is very taxing on a volunteer's time to take care of day-to-day business affairs of the organization. They have a full-time job and therefore many organization tasks are put aside until they can devote uninterrupted time. At Meeting Coordinators, Inc., you and your organization are our job and our focal interest. Our goal day after day is to improve your organization. Organization business needs to be conducted during the normal 8-5 business day and we have the manpower to do it. Taking away the administrative duties allows your volunteers to focus on what they like best about the organization - the networking and peer-to-peer interaction which they can do as a normal function of their job.
Q: Why should you coordinate our meeting? Can't we do it better ourselves in-house?
A: At Meeting Coordinators, Inc. our expertise is running quality meetings. We have over 30 years of experience in planning hundreds of meetings to bring to the coordination of your event. We know what works, thus saving you the cost of trial and error. Your in-house staff can focus solely on the job they were hired to do and not have to handle a meeting as an extra responsibility. We are hired to act as an extension of them - not to replace them.
Q: How will you save us costs, when you charge for your services?
A: Every meeting has a budget and our job is to work within that budget. Timelines will be drafted and goals will be established. With our network of resources, we know pricing and negotiate the best services at the best price. Our suppliers have a long-term record with us and provide prices to back that up.
Q: Will we be treated uniquely?
A: We do not view these projects as single entities, but rather as a continuation of our commitment to develop long-term relationships with our clients. We are flexible, service-oriented and dedicated to offering our clients the most smoothly run association or event.
Budget Development
Vendor Contract Negotiation
Budget Development
Site Selection
Vendor Contract Negotiation
Budget Development
Vendor Contract Negotiation
Vendor Contract Negotiation
Vendor Contract Negotiation
Registration Management
Invoicing/Accounts Receivable
Vendor Contract Negotiation
Floor Plan Development
Invoicing/Accounts Receivable
Invoicing/Accounts Receivable
Invoicing/Accounts Receivable
Invoicing/Accounts Receivable
Invoicing/Accounts Receivable